Important Information for Academic and Administrative Managers
The following information — intended for academic and administrative managers — describes the transition to the university’s new HR/payroll system, PeopleSoft HRMS. It is provided by Barbara Coughlin, director of human resources; Sheri L. Hardison, controller and assistant treasurer; and Laura Sweet, director of business services and support.
As you know, a team of professionals from various CUA departments has been working on the implementation of the PeopleSoft Human Resources Management System (HRMS). We are happy to tell you that the system will go live on Oct. 1, 2005. In light of this impending transition from the current HR/payroll system to HRMS, we would like you to be aware of the following:
— Immediately upon conversion to HRMS, university faculty, staff and student employees can expect minimal change. After we go live with HRMS, we will continue working on implementation of the electronic processes that were designed by a cross-functional team prior to beginning work on HRMS. At this time, the most significant change for employees will be in the look and format of the payroll checks and direct deposit advice forms (pay stubs). We will inform the campus of these cosmetic changes in a separate communication.
— In light of the strict deadlines that must be maintained to switch systems without affecting pay dates, please note the following important dates and deadlines:
— As we told you earlier in the summer, all employment transaction documentation must be submitted to the Office of Human Resources at least 14 days prior to the effective date. By now, any transactions to become effective in September should have been submitted. Any September transactions that have not been submitted must be sent to the human resources office (with cognizant vice president approval signatures) immediately. Please note that no special or off-cycle paychecks will be issued from Oct. 1, 2005, through Oct. 15, 2005, due to resource constraints during the transition period. Ensure paperwork is completed in a timely fashion so that employees are not penalized by a delay in pay.
— Timesheets for the non-exempt pay period of Sept. 16 through 30 must be submitted early to the payroll office by Friday, Sept. 30.
— The current system, SCT HR/Payroll, will not be available for data entry after Tuesday, Sept. 27, 2005. Transactions for employment activity to become effective in October will be entered into HRMS beginning on Oct. 3, 2005.
— As a matter of sound finance practice, after Oct. 1, 2005, the university will issue special or off-cycle paychecks only for the following reasons:
- Involuntary employment termination
- Administrative Payroll or HR processing errors
- Direct deposit errors
- Salary advances
- Lost or stolen checks
— Most employees who currently have access to SCT will have no access to that system beginning Wednesday, Sept. 28, 2005. If you need access to information stored in SCT, please contact Schlain Schmidt Faust at 202-319-5050.
— In order to complete the work necessary for the first payroll on HRMS, the payroll office will be closed from Monday, Oct. 3, to Wednesday, Oct. 5. For emergency issues, please contact Reginald Vieta, interim payroll director, at 202-319-5510 or Sheri Hardison, controller, at 202-319-5031.
In order to maintain the integrity of the system transition, the payroll, controller’s and human resources offices will not be making exceptions to the items listed above. Please prepare accordingly.
If you have questions about the deadlines for submission of employee action forms and appointment forms, please contact Barbara Coughlin, director of human resources, at 202-319-5050.
If you have questions or issues with system access to HRMS, please contact Laura Sweet, director of business services and support, at 202-319-6098 or firstname.lastname@example.org.
The Division of Finance and Administration is doing everything possible to ensure that this transition will be a smooth one for all faculty and staff. We look forward to the new capabilities that HRMS will provide.
ATLAS Survival Workshops
ATLAS (Academic Tutoring and Learning Assistance Service) is offering CUA students free "Survival 101" workshops over the next five weeks. Workshops will be held on designated Tuesdays, from 12:30 p.m. to 1:20 p.m., in Room 200 of McMahon Hall. The schedule is as follows:
— Sept. 20, Note-Taking. Listen effectively and write intelligently during lectures.
— Sept. 27, Writing Papers. Get started, outline and use the library and Internet.
— Oct. 4, Test-Taking. Predict, memorize and answer test questions.
— Oct. 11, Foreign Language Study. Speak, memorize, study and pass.
Workshops are instructed by Reading and Study Skills Counselor Emily Rocque.
No registration is required. For more information, contact the Counseling Center at 202-319-5765.
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